However, it’s been observed that some users continue to see the Outlook mailbox is full message even after deleting the emails. Deleting or archiving email items reduces the Outlook data file size and removes the ‘Outlook mailbox full’ warning message. In such cases, users can delete emails and large attachments or archive the older emails to a PST file. When Outlook reaches the mailbox size limit, it starts displaying warning messages, such as ‘Your Mailbox is almost Full’ or ‘Quota Exceeded.’ (see here ) I have mails in there that are more than 200 days old.When a profile is created on the email server, such as Exchange, the administrator allocates the default mailbox size for each user in the organization. Does this mean you run it manually or? Or? Indeed, it always did from version 98 upwards.įor instance, after running my rule I noticed a small number (a few) of older emails still in the Trash that had not been deleted. The MS-Office implementation has some quirks, it is not perfect. this is also the only folder I find for deleted items.Īre you using IMAP or POP for your email?

They go to 'Deleted Items (On My Computer)'. For instance, after running my rule I noticed a small number (a few) of older emails still in the Trash that had not been deleted.

This can also be more complicated if you have multiple email accounts and providers, but should still work.

Test by seeing which Trash your deleted emails are moved to when you delete them and then make sure that the rule is emptying the correct one, or ones (after 180 days). When you 'delete' a message, where do they go? Is it 'Deleted Items (On My Computer)' or another 'Deleted Items' (Trash)? In Outlook, there are sometimes multiple Trash cans under different headings, you need to make sure the rule is emptying the right one.Īre you using IMAP or POP for your email? If it is IMAP, your rule as shown is is emptying the 'On My Computer' Trash but that's not the right one for IMAP. You don't need to run it manually (I don't even know how to do that).

Outlook 365 delete emails older than